Union Regulations

To assist you in planning for your participation in the forthcoming event, we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling. To help you understand the jurisdiction the various unions have, we ask that you read the following:

Sign & Display Installation/Dismantling
Union jurisdictions prevail over all set-up and dismantling of exhibits including signs and laying of carpet. This does not apply to the unpacking and placement of your merchandise. You may set-up your 10 x 10 exhibit display if one person can accomplish the task in less than 1/2 hour without the use of tools. Union jurisdiction prevails on Exhibits that extends over 10 feet in any direction.

If your exhibit preparations, installation or dismantling requires more than 1/2 hour, and/or the use of tools, you must use the appropriate union personnel. One full-time company employee may supervise/work with the union crew.

Material Handling
Union jurisdictions prevail over the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

Tipping
Event Productions requests that exhibitors do not tip our employees. They are paid an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all Event Production employees.

Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Event Productions cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Display Labor order form and the necessary ladders and tools will be provided.

1. All exits and exit aisles must be kept clear and unobstructed. No furniture, signs, easels, chairs or displays may protrude into aisles.
   
   
2. All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. Including fire protection equipment located within exhibits.
   
   
3. All empty shipping cases, cartons or crates must be labeled and removed for storage or they will be removed as trash.
   
   
4. No storage of any kind is allowed behind booths or near electrical service. Materials for handouts must be limited to a one-day supply and must be stored neatly within the booth.
   
   
5. All temporary wiring must be accessible and free from debris and storage materials.
   
   
6. All 110 volt extension cords shall be 3-wire (grounded), #14 or larger AWG, copper wire. Two-wire, "Zip Cords" are not permitted other than factory installed appliance connectors; these may not exceed six (6) feet in length and must be UL approved.
   
   
7. Cube tap adapters are prohibited. Multi-plug connectors must be UL approved with built-in overload protection.
   
   
8. Electrical work under carpets must be done, or supervised by the Electrical Contractor.
   
   
9. Vehicles on display:
   A. Fuel tank openings shall be locked or sealed to prevent escape of vapors.
   B. Batteries must be disconnected. Auxiliary batteries not connected to engine starting system may be left connected.
   C. External chargers are recommended for demonstration purposes.
   
   
10. Combustible materials must not be stored beneath display vehicles.
    
    
11. Vehicles in building for unloading must not be left with engines idling.
    
    
12. Compressed gas cylinders, including LPG, are prohibited unless approved by the Fire Safety Office.
    
    
13. Flammable or combustible liquids are prohibited inside of buildings except as approved by the Fire Protection and Safety Office. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited within the building. Touch-up spray painting is prohibited.

Limits of Liability & Responsibility

1. All materials shipped by exhibitors should be insured by Exhibitor. Event Productions, Inc. is not an insurer. It is agreed that the limits of our liability are to the specific article that was physically lost or damages. In all instances, our maximum limit of liability will be $0.30 per pound per article. It is understood that these limits are unrelated to the value of the shipments.
   
   
2. Claims of loss or damage must be submitted to Event Productions, Inc. by the close of the show. No suit or action shall be brought against Event Productions, Inc. more than one year after the show.
   
   
3. In order to expedite removal of materials from the show site, Event Productions, Inc. shall have the authority to change designated carriers if such carriers do not pick up on time. Where no deposition is made by the Exhibitor, (see Freight Questionnaire #6) materials will be re-routed at Event Productions, Inc. discretion, and the Exhibitor agrees to be responsible for payment of charges relating to such re-routing. Event Production, Inc. assumes no liability as a result of such re-routing.
   
   
4. Event Productions, Inc. shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load, place or reload unless advance written notice has been given to Event Productions, Inc. 30 days prior to show.
   
   
5. Empty container labels will be available at the Event Productions, Inc. service desk. Placing these labels on Exhibitor crates is the sole responsibility of the Exhibitor or its representative. It is understood that these labels are used for EMPTY STORAGE ONLY, and Event Productions, Inc. assumes no responsibility for loss or damage to contents while containers are in storage or for mislabeled containers.
   
   
6. Event Productions, Inc. shall not be responsible for regular wear and tear in handling of equipment, or for loss or damage due to fire, theft, water, vandalism or other causes beyond our control.
   
   
7. The Exhibitor agrees, in the event of a dispute with Event Productions, Inc. relative to any loss or damage to material or equipment, that the Exhibitor will not withhold payment in any amount to Event Productions, Inc. for material handling or any other services provided by Event Productions, Inc. as an offset against the amount of the alleged loss or damage. Instead, the Exhibitor agrees to pay Event Productions, Inc. prior to the close of the show the full amount due and further agrees that any claim the Exhibitor may have against Event Productions, Inc. shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits.
   
   
8. Event Productions, Inc. will not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.
   
   
9. The Exhibitor agrees, in connection with the receipt, handling, temporary storage and reloading of its materials, that Event Productions, Inc. will provide these services as the Exhibitor’s agent and not as bailee or shipper. If any employee of Event Productions, Inc. signs a delivery receipt, bill of lading or other document, we agree that Event Productions, Inc. will do so as the Exhibitor’s agent, and the Exhibitor accepts the responsibility thereof.
   
   
10. In regards to inbound shipments, there may be a lapse of time between the delivery of the shipment(s) to the booth by Event Productions, Inc. and the arrival of the Exhibitor’s representative at the booth. Similarly, relative to outgoing shipment(s), it is possible that there may be a lapse of time between the completion of packing and actual pick-up of materials from the booth for loading onto a carrier. It is understood that during such time the shipment(s) will be left in the booth unattended.
    
    
11. It is agreed that Event Productions, Inc. is not responsible for the loss or disappearance of Exhibitor’s materials after the same have been delivered to Exhibitor’s booth, and Event Productions, Inc. is not responsible for Exhibitor’s materials before they are picked up from the Exhibitor’s booth for loading after the show. All bills of lading covering outgoing shipment(s) submitted to Event Productions, Inc. by the Exhibitor will be checked at the time of pick-up from the booth and corrected if discrepancies do exist.

Payment Policy

Advance Discount: TO OBTAIN THE DISCOUNT PRICE, FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER including applicable tax, on or before the expiration of the discount offer date listed above. Purchase Orders are not considered advance payment. Payment may be made by company check or credit card authorization.
NO TELEPHONE ORDERS ACCEPTED.

Any additional costs incurred for orders or services placed at show site, including labor and material handling, are due and payable upon presentation of the invoice. All adjustments must be made at show site. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.

All accounts must be settled at the Event Productions Service Desk prior to show closing. Your show site representative must be made aware of this policy and have means of payment, unless credit card authorization was requested.

The exhibiting firm is primarily responsible for payment of all charges. In the event that you have arranged for an agent to handle your display and to be billed for any service on your behalf, we will agree to this third party billing only if they have a satisfactory credit rating with Event Productions. Also, both you and your agent must contact Event Productions, Inc. in writing prior to the show set up to confirm this arrangement.

NO REFUNDS on any cancellation 10 days prior to show.

INTERNATIONAL EXHIBITORS: We require 100% pre-payment of advance orders. Payment must be rendered by cash, check (payable in U.S. dollars drawn on a U.S. account), American Express, MasterCard, or Visa credit cards.

If you have any questions regarding payment procedures, please contact Event Productions Customer Service Department by calling 1-800-234-8064.